Treasurer’s Report - AGM 2021

Committee Report

2 Oct

Attached to this report are the annual accounts for the Hāwea Community Association (Inc.), for the year ending 31 July 2021, as reviewed by Ron Sasse, Chartered Accountant of Invercargill.

The HCA is in a strong position financially, with a surplus of $34,308 for this financial year. Perhaps worth bearing in mind that without the QLDC Playgrounds grant of $40,000 we would be registering a deficit of $5,692.

The total Cash and Asset balance is recorded as $91,093. ($56,785. 2019/2020).

The QLDC Playgrounds grant of $40,000 was made to the HCA as a fund to support fundraising for the Playgrounds projects. The committee’s decision to designate the Watson donation of $15,000 received last year, towards the Playgrounds Projects, bolsters this to $55,000.

On the Income side:

Member subscriptions of $1,528 are a recovery from last year.

We thank the families and individuals who have paid a membership.

The Green Waste operation continues to be a great source of income for the HCA with income this year of $16,603 ($12,557 19/20). This figure surpasses figures of the last seven years.

We thank the Green Waste team of volunteers and the Operations Team for its management.

The Operations Team is John McCone, Owen Ford, Bruce Horrell, Paul Cunningham, John Osborne, Dennis Hughes and Laura Solbak. Laura acts as liaison between the Green Waste and HCA.

Thanks to Graeme Ballantyne, who is the coordinator of the roster of volunteers.

We thank too, Hamish and Erica Mackay of Hāwea Store & Kitchen, and their staff, for the collection of Green Waste monies and managing the keys to the Green Waste Centre.

The QLDC Annual Grant of $5,000 is a significant contribution to HCA projects.

We also received a grant of $1000 from the QLDC for our Anzac Day Commemoration.

The HCA is grateful for the positive relationship it has with Marie Day and Jan Maxwell of the QLDC.

We received donations from:

1. Lake Hāwea Family Fishing Classic Committee for the Foreshore, 2x $500 = $1,000.

2. Graham Moore for Grandview Creek planting, 2x $1,000 = $2,000.

3. Di Kenton for the new HCA Logo, $748

Thank you, Di and Graham, and the Family Fishing Classic Committee for your donations. Very much appreciated.

On the Expenditure side:

1. Administration $2,842 covered the HCA’s Website Hosting and Domain Registrations $1,356, Zoom communications $391, PO Box Rental $205, Software development $460 and Secretary Honorarium $430.

2. Anzac Day $1,549 Over eight hundred attended the commemoration this year.

3. Funding of the AED Pads and/or Batteries for the Lake Hāwea Community Centre and Hāwea Flat School is a long term commitment of the HCA.

4. The Foreshore Group $4,816, Grandview/John Creeks and Urquharts Bay Projects $4,727, and Grebes Project $1,318, received good funding towards enhancing the lake foreshore and environs.

5. The Hāwea Domain Board received $1,909. This was funding from the Hāwea Cavalcade windup, $1,400 of which was ringfenced for the HDBd with $509 paid over in clearing the Cavalcade monies.

6. The HCA donated $2,000 to the Hāwea Flat School for their Jump Jam teams. We were delighted and proud of their teams’ achievements last year.

7. Our Insurance Policy covers Public Liability for the Green Waste operation and trapping operations in the district, and insurance for the trailer.

8. The HCA was delighted to support a prize for the Lake Hāwea Community Centre’s Brik Show, and we appreciated their Room Hire remaining at $1000.

9. District Plan advocacy has cost $4,405 so far.

The Setting up of Suppliers/Services Accounts:

The HCA now has accounts with Ann Horan – Instructional Designer, Aspiring Locksmith & Security Ltd, Agrispray & Equipment Ltd, Crombie Lockwood (NZ) Ltd, Egmont Commercial Ltd, Entertainment Solutions, Explosive & Pyrotechnic Solutions, Heartland Design & Print, Hāwea Flat School, Hāwea Store & Kitchen, Incline Design, John Edmonds & Associates, Lake Hāwea Community Centre, M10 Mega, Mico Wanaka, Placemakers, Print It, Quartz Commercial Group Ltd (Hāwea Hotel), Reece NZ Ltd, Rob Enright Barrister, Staple Design Ltd, St John, Te Kakano Aotearoa Trust, Upper Clutha Messenger, and Wanaka Signs.

We will be saving considerable clerical time and scanning for the purposes of the QLDC Grant, with these supplier/services invoices being sent online.

General:

We thank Ron Sasse for his work in reviewing the accounts. Very much appreciated Ron.

I have been very grateful of the good advice and support from April Mackenzie and Ron Sasse.

I move that the Treasurers Report be adopted.

John Taylor

Treasurer, Hāwea Community Association (Inc.)

1st October 2021